What records management principles must agencies implement?

36 C.F.R. § 1220.32
in effectEffective: 2024-07-01
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Agencies must create and maintain authentic, reliable, and usable records and ensure that they remain so for the length of their authorized retention period. A comprehensive records management program provides policies and procedures for ensuring that: (a) Records documenting agency business are created or captured; (b) Records are organized and maintained to facilitate their use and ensure integrity throughout their authorized retention periods; (c) Records are available when needed, where needed, and in a usable format to conduct agency business; (d) Legal and regulatory requirements, relevant standards, and agency policies are followed; (e) Records, regardless of format, are protected in a safe and secure environment and removal or destruction is carried out only as authorized in records schedules; and (f) Continuity of operations is supported by a vital records program (see part 1223 of this subchapter).

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