Records

10 C.F.R. Part ..., Subpart H
in effectEffective: 2024-07-01

10 C.F.R. § 835.701 General provisions.

(a) Records shall be maintained to document compliance with this part and with radiation protection programs required by § 835.101. (b) Unless otherwise specified in this subpart, records shall be retained until final disposition is authorized by DOE.

10 C.F.R. § 835.702 Individual monitoring records.

(a) Except as authorized by § 835.702(b), records shall be maintained to document doses received by all individuals for whom monitoring was conducted and to document doses received during planned special exposures, unplanned doses exceeding the monitoring thresholds of § 835.402, and authorized emergency exposures. (b) Recording of the non-uniform equivalent dose to the skin is not required if the dose is less than 2 percent of the limit specified for the skin at § 835.202(a)(4). Recording of internal dose (committed effective dose or committed equivalent dose) is not required for any monitoring result estimated to correspond to an individual receiving less than 0.01 rem (0.1 mSv) committed effective dose. The bioassay or air monitoring result used to make the estimate shall be maintained in accordance with § 835.703(b) and the unrecorded internal dose estimated for any individual in a year shall not exceed the applicable monitoring threshold at § 835.402(c). (c) The records required by this section shall: (1) Be sufficient to evaluate compliance with subpart C of this part; (2) Be sufficient to provide dose information necessary to complete reports required by subpart I of this part; (3) Include the results of monitoring used to assess the following quantities for external dose received during the year: (i) The effective dose from external sources of radiation (equivalent dose to the whole body may be used as effective dose for external exposure); (ii) The equivalent dose to the lens of the eye; (iii) The equivalent dose to the skin; and (iv) The equivalent dose to the extremities. (4) Include the following information for internal dose resulting from intakes received during the year: (i) Committed effective dose; (ii) Committed equivalent dose to any organ or tissue of concern; and (iii) Identity of radionuclides. (5) Include the following quantities for the summation of the external and internal dose: (i) Total effective dose in a year; (ii) For any organ or tissue assigned an internal dose during the year, the sum of the equivalent dose to the whole body from external exposures and the committed equivalent dose to that organ or tissue; and (iii) Cumulative total effective dose. (6) Include the equivalent dose to the embryo/fetus of a declared pregnant worker. (d) Documentation of all occupational doses received during the current year, except for doses resulting from planned special exposures conducted in compliance with § 835.204 and emergency exposures authorized in accordance with § 835.1302(d), shall be obtained to demonstrate compliance with § 835.202(a). If complete records documenting previous occupational dose during the year cannot be obtained, a written estimate signed by the individual may be accepted to demonstrate compliance. (e) For radiological workers whose occupational dose is monitored in accordance with § 835.402, reasonable efforts shall be made to obtain complete records of prior years occupational internal and external doses. (f) The records specified in this section that are identified with a specific individual shall be readily available to that individual. (g) Data necessary to allow future verification or reassessment of the recorded doses shall be recorded. (h) All records required by this section shall be transferred to the DOE upon cessation of activities at the site that could cause exposure to individuals.

10 C.F.R. § 835.703 Other monitoring records.

The following information shall be documented and maintained: (a) Results of monitoring for radiation and radioactive material as required by subparts E and L of this part, except for monitoring required by § 835.1102(d); (b) Results of monitoring used to determine individual occupational dose from external and internal sources; (c) Results of monitoring for the release and control of material and equipment as required by § 835.1101; and (d) Results of maintenance and calibration performed on instruments and equipment as required by § 835.401(b).

10 C.F.R. § 835.704 Administrative records.

(a) Training records shall be maintained, as necessary, to demonstrate compliance with §§ 835.901. (b) Actions taken to maintain occupational exposures as low as reasonably achievable, including the actions required for this purpose by § 835.101, as well as facility design and control actions required by §§ 835.1001, 835.1002, and 835.1003, shall be documented. (c) Records shall be maintained to document the results of internal audits and other reviews of program content and implementation. (d) Written declarations of pregnancy, including the estimated date of conception, and revocations of declarations of pregnancy shall be maintained. (e) Changes in equipment, techniques, and procedures used for monitoring shall be documented. (f) Records shall be maintained as necessary to demonstrate compliance with the requirements of §§ 835.1201 and 835.1202 for sealed radioactive source control, inventory, and source leak tests.